Privacy notice
1. Who we are
We are the Geographical Society of Ireland. Founded in 1934, the Geographical Society of Ireland is the professional organisation and representative body of geographers in Ireland and a recognised, consultative stakeholder for national policymaking. The GSI strives to promote the status and study of geography in Ireland and enhance its international reputation. The GSI aims to raise awareness of the value and impact of Geography in Ireland through a variety of activities, and actively lobbies government and other organisations on matters of strategic importance, including the status of the subject in the primary and secondary educational systems.
We comply with GDPR and the Data Protection Act (2018), which helps to keep your personal data safe and secure. We appreciate that when you share your data with us you trust us to look after it. By visiting our website (www.geographicalsocietyireland.ie) you are accepting and consenting to the practices described in this policy. This privacy notice covers what you need to know about how we collect, use and look after your personal data. The notice also covers your rights and how you can contact us if you have any queries in relation to how we process your information.
This privacy notice only covers how we collect and use your personal data. There may be instances where our website links to other websites which aren’t under our control (for example, University websites). Therefore, when following external links it is best to check third party privacy policies to be clear on their collection, processing, and use of your information.
2. What information we need and when we collect it
a) Personal information
We collect personal information from you when you join the Geographical Society of Ireland, fill out one of our forms (for example to apply for funding for an event or to join our mailing list), submit work to one of our publications or send us any correspondence.
Depending on why you provide us with your information, the following may be collected: your name, email address, professional affiliation (if any), phone number, postal address, and debit or credit card details. In some circumstances (for example, when applying for event funding) we may ask for additional details including professional affiliations or an invoice for expenses incurred. On other occasions such as events we may ask for additional information, including (for example) any special access, health, or dietary requirements.
When collecting your personal data, we will only ever ask for the information we need for that specific purpose.
b) Cookies
Cookies are small text files that allow us to collect information and to make user experience more efficient. This means that our website will remember you for a particular reason and help to personalise your experience. The information provided to us through this method can include details about your device, the browsing system you use and any issues that may arise including a website crash.
Necessary cookies help make a website usable by enabling basic functions like page navigation and access to secure areas of the website. The website cannot function properly without these cookies. Other types of cookies on the website are optional. The types of cookies we use include necessary cookies, functionality cookies, performance and analytical cookies. The following optional cookies are embedded in our Weebly site:
We are the Geographical Society of Ireland. Founded in 1934, the Geographical Society of Ireland is the professional organisation and representative body of geographers in Ireland and a recognised, consultative stakeholder for national policymaking. The GSI strives to promote the status and study of geography in Ireland and enhance its international reputation. The GSI aims to raise awareness of the value and impact of Geography in Ireland through a variety of activities, and actively lobbies government and other organisations on matters of strategic importance, including the status of the subject in the primary and secondary educational systems.
We comply with GDPR and the Data Protection Act (2018), which helps to keep your personal data safe and secure. We appreciate that when you share your data with us you trust us to look after it. By visiting our website (www.geographicalsocietyireland.ie) you are accepting and consenting to the practices described in this policy. This privacy notice covers what you need to know about how we collect, use and look after your personal data. The notice also covers your rights and how you can contact us if you have any queries in relation to how we process your information.
This privacy notice only covers how we collect and use your personal data. There may be instances where our website links to other websites which aren’t under our control (for example, University websites). Therefore, when following external links it is best to check third party privacy policies to be clear on their collection, processing, and use of your information.
2. What information we need and when we collect it
a) Personal information
We collect personal information from you when you join the Geographical Society of Ireland, fill out one of our forms (for example to apply for funding for an event or to join our mailing list), submit work to one of our publications or send us any correspondence.
Depending on why you provide us with your information, the following may be collected: your name, email address, professional affiliation (if any), phone number, postal address, and debit or credit card details. In some circumstances (for example, when applying for event funding) we may ask for additional details including professional affiliations or an invoice for expenses incurred. On other occasions such as events we may ask for additional information, including (for example) any special access, health, or dietary requirements.
When collecting your personal data, we will only ever ask for the information we need for that specific purpose.
b) Cookies
Cookies are small text files that allow us to collect information and to make user experience more efficient. This means that our website will remember you for a particular reason and help to personalise your experience. The information provided to us through this method can include details about your device, the browsing system you use and any issues that may arise including a website crash.
Necessary cookies help make a website usable by enabling basic functions like page navigation and access to secure areas of the website. The website cannot function properly without these cookies. Other types of cookies on the website are optional. The types of cookies we use include necessary cookies, functionality cookies, performance and analytical cookies. The following optional cookies are embedded in our Weebly site:
Type |
Cookies |
Description |
Functionality |
is_mobile sto-id-editor sto-id-pages language CookieConsent |
Functionality cookies enable us to remember you have used our Services before, preferences you may have indicated and information you have provided to us to give you a customised experience. For example, this would include ensuring the continuity of your registration process. |
Performance and analytical |
sp _snow_ses.1cf4 _snow_id.1cf4 snowplowOutQueue_ snowday__wn_post2 WeeblyDiceRollUser Google Analytics |
Performance/analytical cookies are used to make sure our Services can cope with the volume of users, to help us correct errors in the Services and to measure use across our Services. These cookies help us understand if you have used our Services before so we can identify the number of unique users we receive. They also help us understand how long you spend using our Services and from where you have accessed the Services, so that we can improve the Services and learn about the most popular aspects of the Services. We use Google Analytics to help us get a clear idea of how people use and engage with our website. This information helps us to develop our website further and improve your online experience. Google Analytics uses cookies to collect information about our visitors’ website use, without personally identifying users. More information can be found at Google Analytics privacy policy. |
You can turn off cookies through your browser settings at any time if you do not want your browser to accept cookies. You can also delete existing cookies in your browser settings.
Some cookies are placed by third party services that appear on our pages. From time to time we may embed content from other sites such as Twitter, Vimeo and YouTube. In such cases, where content is embedded or content can be shared on other sites, these third party websites may place cookies within our website. The GSI does not have control over the settings of these cookies. Therefore, you should check the relevant third party website for more information on their cookie policy.
You can at any time change or withdraw your consent from the Cookie Declaration on our website, or through the opt out below (this will simply read 'opted out of cookies' if you have already opted out).
Twitter: How Twitter uses cookies
Vimeo: Vimeo’s Cookie Policy
Google Forms/YouTube: Google Privacy Policy
Some cookies are placed by third party services that appear on our pages. From time to time we may embed content from other sites such as Twitter, Vimeo and YouTube. In such cases, where content is embedded or content can be shared on other sites, these third party websites may place cookies within our website. The GSI does not have control over the settings of these cookies. Therefore, you should check the relevant third party website for more information on their cookie policy.
You can at any time change or withdraw your consent from the Cookie Declaration on our website, or through the opt out below (this will simply read 'opted out of cookies' if you have already opted out).
Twitter: How Twitter uses cookies
Vimeo: Vimeo’s Cookie Policy
Google Forms/YouTube: Google Privacy Policy
This website uses marketing and tracking technologies. Opting out of this will opt you out of all cookies, except for those needed to run the website. Note that some products may not work as well without tracking cookies.
Opt Out of Cookiesc) Weebly
We use Weebly to host our website and process GSI membership payments (via PayPal). Weebly collects information that helps us understand how people use and engage with our website. This information helps us to develop our website further and improve your online experience. Weebly also collects information on our behalf about a) people who visit our website, and b) people who use the website to become a member of the GSI – Weebly treat both site visitors and people who transact with us through our website as our ‘customers’.
More information can be found at Weebly’s privacy policy.
3. How we use your information
When you provide us with your personal details we will use this information to provide the services you require. This is likely to include joining or renewing your membership with the GSI or other relevant interactions you might have with the Society.
When you become a Member of the GSI, we will need to process your personal data in order to provide the benefits of your membership. This will include contacting you with information about your membership. If you tell us that you no longer wish to be a Member, then you won't hear from us in the future about renewing or reactivating your membership – although we will always be happy to hear from you if you change your mind. However, if your membership lapses without you telling us you want to leave, then we may contact you for up to a year afterwards to inform you how to reactivate your membership.
We may also use your information to provide you with communications about Society events/news, and information that we think you will be interested in. You can withdraw your consent to receiving Society events/news and information at any time by unsubscribing through the relevant link located at the bottom of every email communication, or by emailing us directly at [email protected]. If you unsubscribe from our email communications we will place you on a suspension list so that we know not to email you in the future.
We may also use and process your information where we have a legitimate business interest to do so. This may include, but is not limited to: providing, modifying and improving our services; enabling our projects; and keeping our website and premises secure. More specifically, for individuals submitting work to and/or serving as a reviewer for one of our publications, we may process your information in order to promote published works.
We will also process your information to record the relationship you have with us. This will include GSI events you have attended, membership records and communications you have received from us.
We will never keep your information longer than is necessary for the purposes which the information was provided for.
4. Sharing your information
We will never exchange, sell, or rent your personal information to another person or organisation.
Access to the information which you have provided will be limited to authorised members of the GSI committee and our authorised partners – the information you provide is used within the GSI to deliver our services to you and we work in collaboration with a few selected external organisations to help us process your data. For example, we work with PayPal to process any payments you make to us and Weebly to host our website. Without these external organisations we would be unable to process GSI memberships and registration.
All third parties we work with to help us process your information work in line with our expectations and have agreements with us that include details of how they keep your data secure. This includes not exchanging, selling or renting your personal information. As the Data Controller we only use trusted third parties to help us to provide our service to you, and we have checked their Data Protection/GDPR compliance to ensure that we are happy to share your data – you can review the relevant privacy policies too:
Weebly privacy policy – our website platform.
PayPal privacy policy – our online payment platform.
When you submit an application for GSI event funding or to our Society Awards Programme, your application will be shared with reviewers to help us reach a decision. If successful in your application, your name and a short biography may be made publicly available through our website to recognise your achievement. Similarly, if you receive an award, your details may be made public on our website.
5. Keeping your information secure
We have measures in place to make sure that your personal data is secure at all times. When you make an online payment for membership, you enter a secure internet site and put your details directly into our payment provider’s secure web page. We use PayPal as our payment provider, you can find out more about their privacy policy (here) and security policies/user agreement (here).
If any of your information is transferred out of the European Economic Area by us or our service providers, we ensure it is done so with the relevant protection required by law.
Card details for offline payments (over the phone, via email or via post) are stored securely and only accessible by authorised GSI committee members.
6. Attending our events
At our events we may have photography and videography taking place. This material may be used for website, social media, and other communications from the GSI. Where possible we will ask your permission to take your photograph; if you do not wish to be photographed or filmed, please let a member of the GSI committee know. If we use a photograph of you that you would prefer us to remove from our social media or website, please email us directly at: [email protected]
7. Your rights
Under the General Data Protection Regulation and Data Protection Act (2018), there are several rights you hold in relation to the processing of your data.
If your contact details change, help us to keep our records up to date by contacting us using the details below.
If you no longer wish to receive updates or information emails from us you can unsubscribe at any time using the relevant link at the bottom email communications or by contacting us using the details below.
8. Changes to this privacy policy
We may update this policy from time to time. If we make any significant changes we will inform you via our website or email, if your details are registered with us. By continuing to use our services, we will recognise this as acceptance of these terms.
9. Further information
At the GSI, we strive to uphold the best standards of practice in collecting and using any personal data. If you have any concerns or questions in relation to this policy, you can contact our current (PRO Dr Kathy Reilly) and/or our current Website and Social Media Officer (Dr Maedhbh Nic Lochlainn) at [email protected].
You can contact the Society via email at:
[email protected]
Further information on your data privacy rights is available on the website of the Data Protection Commissioner (www.dataprotection.ie).
This policy was last updated on 31 May 2023.
We use Weebly to host our website and process GSI membership payments (via PayPal). Weebly collects information that helps us understand how people use and engage with our website. This information helps us to develop our website further and improve your online experience. Weebly also collects information on our behalf about a) people who visit our website, and b) people who use the website to become a member of the GSI – Weebly treat both site visitors and people who transact with us through our website as our ‘customers’.
More information can be found at Weebly’s privacy policy.
3. How we use your information
When you provide us with your personal details we will use this information to provide the services you require. This is likely to include joining or renewing your membership with the GSI or other relevant interactions you might have with the Society.
When you become a Member of the GSI, we will need to process your personal data in order to provide the benefits of your membership. This will include contacting you with information about your membership. If you tell us that you no longer wish to be a Member, then you won't hear from us in the future about renewing or reactivating your membership – although we will always be happy to hear from you if you change your mind. However, if your membership lapses without you telling us you want to leave, then we may contact you for up to a year afterwards to inform you how to reactivate your membership.
We may also use your information to provide you with communications about Society events/news, and information that we think you will be interested in. You can withdraw your consent to receiving Society events/news and information at any time by unsubscribing through the relevant link located at the bottom of every email communication, or by emailing us directly at [email protected]. If you unsubscribe from our email communications we will place you on a suspension list so that we know not to email you in the future.
We may also use and process your information where we have a legitimate business interest to do so. This may include, but is not limited to: providing, modifying and improving our services; enabling our projects; and keeping our website and premises secure. More specifically, for individuals submitting work to and/or serving as a reviewer for one of our publications, we may process your information in order to promote published works.
We will also process your information to record the relationship you have with us. This will include GSI events you have attended, membership records and communications you have received from us.
We will never keep your information longer than is necessary for the purposes which the information was provided for.
4. Sharing your information
We will never exchange, sell, or rent your personal information to another person or organisation.
Access to the information which you have provided will be limited to authorised members of the GSI committee and our authorised partners – the information you provide is used within the GSI to deliver our services to you and we work in collaboration with a few selected external organisations to help us process your data. For example, we work with PayPal to process any payments you make to us and Weebly to host our website. Without these external organisations we would be unable to process GSI memberships and registration.
All third parties we work with to help us process your information work in line with our expectations and have agreements with us that include details of how they keep your data secure. This includes not exchanging, selling or renting your personal information. As the Data Controller we only use trusted third parties to help us to provide our service to you, and we have checked their Data Protection/GDPR compliance to ensure that we are happy to share your data – you can review the relevant privacy policies too:
Weebly privacy policy – our website platform.
PayPal privacy policy – our online payment platform.
When you submit an application for GSI event funding or to our Society Awards Programme, your application will be shared with reviewers to help us reach a decision. If successful in your application, your name and a short biography may be made publicly available through our website to recognise your achievement. Similarly, if you receive an award, your details may be made public on our website.
5. Keeping your information secure
We have measures in place to make sure that your personal data is secure at all times. When you make an online payment for membership, you enter a secure internet site and put your details directly into our payment provider’s secure web page. We use PayPal as our payment provider, you can find out more about their privacy policy (here) and security policies/user agreement (here).
If any of your information is transferred out of the European Economic Area by us or our service providers, we ensure it is done so with the relevant protection required by law.
Card details for offline payments (over the phone, via email or via post) are stored securely and only accessible by authorised GSI committee members.
6. Attending our events
At our events we may have photography and videography taking place. This material may be used for website, social media, and other communications from the GSI. Where possible we will ask your permission to take your photograph; if you do not wish to be photographed or filmed, please let a member of the GSI committee know. If we use a photograph of you that you would prefer us to remove from our social media or website, please email us directly at: [email protected]
7. Your rights
Under the General Data Protection Regulation and Data Protection Act (2018), there are several rights you hold in relation to the processing of your data.
- You have the right to request a copy of any of your personal data which are being we are using or storing.
- Where your personal data are being processed, you have the right to access additional information, including information about: the purposes of our data processing, the categories of personal data we process, any recipient(s) to whom personal data has been disclosed, and the retention period (or information on how this was determined).
- If your personal data is incorrect or incomplete, you have the right to have the data rectified or completed.
- You have the right to have your data erased from our databases.
- You have the right to object to your data being processed under legitimate interests, upon which the processing will cease, unless there are compelling legitimate grounds such as fulfilling a contract between us.
If your contact details change, help us to keep our records up to date by contacting us using the details below.
If you no longer wish to receive updates or information emails from us you can unsubscribe at any time using the relevant link at the bottom email communications or by contacting us using the details below.
8. Changes to this privacy policy
We may update this policy from time to time. If we make any significant changes we will inform you via our website or email, if your details are registered with us. By continuing to use our services, we will recognise this as acceptance of these terms.
9. Further information
At the GSI, we strive to uphold the best standards of practice in collecting and using any personal data. If you have any concerns or questions in relation to this policy, you can contact our current (PRO Dr Kathy Reilly) and/or our current Website and Social Media Officer (Dr Maedhbh Nic Lochlainn) at [email protected].
You can contact the Society via email at:
[email protected]
Further information on your data privacy rights is available on the website of the Data Protection Commissioner (www.dataprotection.ie).
This policy was last updated on 31 May 2023.